Real estate & property software
Two Clouds builds custom software for letting agents, property managers and landlords: tenant and landlord portals, compliance certificate tracking with expiry alerts, rent payments, and maintenance job management, integrated with your accounts. Each piece is one we have already built and run for clients in other sectors, from self-service payment portals to inspection and certificate systems.
Software for the day-to-day running of a portfolio
Most letting and property management businesses run on a package plus spreadsheets: certificates tracked in a sheet, maintenance by phone and text, rent reconciled by hand, and tenants and landlords emailing for updates. The package handles the standard work; the spreadsheets handle everything that makes your business different.
We build the part the package does not cover, or the whole system when the package no longer fits. Where you already have tools that work, we integrate with them rather than replace them.
Issues we solve.
Certificates in Spreadsheets
Gas safety, EICR, EPC and similar certificates tracked by hand, so an expiry is noticed late or not at all.
Maintenance by Phone
Repairs reported by phone, text and email, passed to contractors the same way, with no single record of what happened.
Update Requests
Tenants and landlords emailing for statements, documents and repair updates that a portal could give them directly.
Manual Reconciliation
Rent and payments matched against the accounts by hand at month end.
Package Limits
An off-the-shelf platform with fixed workflows and per-unit pricing that no longer fits how you operate.
Disconnected Systems
CRM, accounts and compliance records that do not talk to each other, so the same data is entered several times.
Property software solutions.
Compliance Certificate Tracking
Every certificate per property with its expiry date, automatic reminders before renewal, and an audit-ready record of what was done and when.
Tenant & Landlord Portals
Tenants report repairs and see documents; landlords see statements, certificates and job history, without emailing your office.
Rent & Payments
Online payments through a regulated provider, with card details never touching your servers, reconciled to your accounts automatically.
Maintenance Job Management
Repairs logged once, assigned to contractors, and tracked to completion with photos and invoices attached.
Accounts & System Integration
Payments, invoices and statements synced with Sage, Xero or QuickBooks, and connections to the property tools you already use.
Portfolio Reporting
Compliance status, open repairs, arrears and occupancy across the portfolio, from live data rather than month-end spreadsheets.
Has Two Clouds built property management software before?
Not as a property case study yet. But property management software is made of parts we have already built and run for clients in other sectors, and this is where each one comes from:
| What property software needs | Where we have built the same thing |
|---|---|
| Certificate tracking and inspection records | Survitec: inspections, certificates and service allocation for safety equipment |
| Tenant self-service and payments | Conexus: portals where customers check balances, pay and manage their accounts |
| Contractor and field job tracking | Conexus: real-time field agent reporting across the UK and Ireland |
| Card payments kept off your servers | Sean Dwyer Coaching (Stripe) and OS Doors (Total Processing) |
| Accounts integration | OS Doors (SAP) and 50+ API integrations across sectors |
Listings reach Rightmove and Zoopla through their data feeds, which are arranged through your portal membership. If your CRM already sends them, we integrate with the CRM rather than duplicate it.
How we deliver - a four-stage build from discovery to handover.
The same parts, in other sectors.
Software that simplifies the running of a portfolio
.
Based in Northern Ireland, we build for letting agents, property managers and landlords across the UK and Ireland, where certificate rules, deposit schemes and tenancy registration differ either side of the border. You speak to the engineer who writes the code, and you own the system outright.
Discuss your sector →Years building bespoke business software.
API integrations connecting business systems.
Industry sectors served - aviation to fintech.
Frequently asked
What property software does Two Clouds build?
Custom software for letting agents, property managers and landlords: compliance certificate tracking with expiry alerts, tenant and landlord portals, rent and payment handling, maintenance job management, and integration with accounts packages such as Sage, Xero and QuickBooks. We build across the UK and Ireland.
Can software track gas safety, EICR and EPC certificate expiry dates?
Yes. Each certificate is stored against the property with its expiry date, reminders go out before renewal is due, and the record shows what was done, when and by whom. It is the same pattern as the inspection and certificate system we maintain for Survitec.
Do we need custom software, or will an off-the-shelf property platform do?
If a package handles your workflows without workarounds, use it. Custom software makes sense when spreadsheets are filling the gaps, per-unit pricing is outgrowing the business, or you need tools the package does not offer. Often the answer is to keep the package and build only the missing part.
Can Two Clouds integrate with Rightmove and Zoopla?
Listings reach Rightmove and Zoopla through their data feeds, which are arranged through your portal membership. If your existing CRM already sends listings, we integrate with the CRM so data is entered once, rather than build a second feed.
Have you built property management software before?
Not as a property case study yet. The components are ones we have built and run elsewhere: customer self-service and payment portals for Conexus, inspection and certificate records for Survitec, and field job reporting.
Let's build something together.
Get in touch to discuss your project and find out how we can help.
Contact us